DAVIS AQUASTARZ
SYNCHRONIZED SWIMMING TEAM
BY-LAWS

ARTICLE I – NAME

A. The name of the organization shall be the “Davis AquaStarz Synchronized Swimming Team”.

ARTICLE II – DEFINITIONS

A. Swim season – Begins the first day of practice and ends the last day of the September summer show.

B. Season year – Begins October 1st and ends September 30th.

ARTICLE III – AFFILIATION

A. The Davis AquaStarz Synchronized Swimming Team shall be affiliated with Synchro Swimming USA.

ARTICLE IV – OBJECTIVE

A. The purpose of this corporation shall be to promote the sport of synchronized swimming for children eighteen (18) years of age and younger.

ARTICLE V – OPERATION

A. The organization’s Board of Directors shall confine its activities to the following areas:

1. Fund raising
2. Social
3. Recruitment/Promotion/Publicity
4. Conduct of swim meets
5. Setting and collecting registration fees
6. Hiring, compensation and dismissal of the Head Coach

B. The following areas are under the direction of the Head Coach who shall keep the Board informed of their progress on a monthly basis.

1. Administration of the swimming program including developing lesson plans for training and for workouts.
2. Supervision of the assistant coaches.
3. Control of coaching methods, techniques and philosophies.
4. Selecting music and choreography with the team, asst. coaches and junior coaches.
5. Prepare team for meets and show
6. Conduct monthly staff meetings (not during scheduled practice time) with asst. coaches and junior coaches, and provide reports written or in person to the board.

ARTICLE VI – ORGANIZATION

A. Davis AquaStarz will be directed by a Board of Directors including:

1. President
2. Vice President
3. Secretary
4. Treasurer
5. Member-at-Large

B. The offices of President, Vice President, Secretary, Treasurer and Member-at- Large are to be elected. Committee chairpersons are to be appointed by the President after consultation with the other Board members.

C. All elected officers and designated committee chairpersons will assume their positions on October 1st for a one-year term of office.

D. If no member stands for election to one or more of the offices, the President shall have the authority to appoint individuals as necessary.

E. All officers of the prior year shall be eligible for re-election in the succeeding year if they so desire.

F. The President shall have the authority to create ad hoc committees and designate their chairperson as necessary to accomplish the business of the Corporation.

ARTICLE VII – OFFICES AND DUTIES

A. President

1. Oversees and directs the activities of the organization.
2. President OR Treasurer signs all checks drawn on the Corporation checking account.
3. Appoints committee chairpersons with the advice of other elected Board members.
4. Serves as the Board Chairperson and votes on all matters before the Corporation.

B. Vice President

1. Assumes the duties of the President in his/her absence.
2. Ensures committees run smoothly by assisting chairpersons whenever necessary.
3. Coordinates all fundraising for team.
4. Serves on the Board and votes on all matters before the Corporation.

C. Secretary

1. Records, and keeps on file, the approved minutes of General Membership and Board meetings.
2. Assumes the duties of the President and/or Vice President when they are unavailable.
3. Prepares meeting minutes in a standardized format.
4. Provides all Board members sufficient notice of the date and time of meetings and as much information as possible regarding its schedule and agenda. The agenda shall be in a standardized format.
5. Assumes responsibility for providing information to the membership during the year.
6. Serves as the telephone communicator.
7. Serves on the Board and votes on all matters before the Corporation.

D. Treasurer

1. Maintains and balances the Corporation checking account.
2. Prepares a monthly report of the Corporation’s financial position and operations for the Board. The report shall be in a standardized format.
3. Prepares the yearly budget for approval by the Board at the March board meeting. Presents the budget at the General Membership meeting for approval by the members present.
4. Serves on the Board and votes on all matters before the Corporation.

E. Member-at-Large
1. Provides liaison with the general membership by exchanging of ideas and reports on trends, concerns and problems to the Board.
2. Assists other Board members with their duties as needed.
3. Serves on the Board and votes on all matters before the Corporation.

F. Head Coach

1. Fulfills duties as identified in Article V subsection B.
2. Serves on the Board in an advisory capacity only, to assist the other Board members in fulfilling their duties and advancing the purpose of the Corporation.

ARTICLE VIII – MEETINGS

A. General Membership

1. The general membership shall meet twice yearly for the purpose of keeping members informed of Corporation functions and committee progress.
2. Special general membership meetings may be called if deemed necessary by the Board.
3. All general membership meetings shall be chaired by the Board President.
4. The Secretary shall meeting notes as soon as possible after the meeting and shall maintain minutes of all general membership meetings.

B. Board of Directors

1. The Board shall meet as needed for the purpose of organizing and executing the activities of the Corporation.
2. Board meetings shall be chaired by the President of the Corporation.
3. Minutes of all Board meetings shall be maintained by the Secretary and available upon request to any general member.
4. A quorum shall be a simple majority of the Board members.

C. Working Committees

1. Working committees shall be created by the Board President who shall define the functions of the committee, its duration and its chairperson.
2. Working committees will meet as often as necessary to accomplish their objectives as directed by the Board.
3. Reports of all meetings and activities shall be presented to the Board at their next meeting.

ARTICLE IX – FINANCES

A. Funds may be raised from activities of the Corporation.

1. Fund raising activities may include:

a. General sponsorships
b. T-shirt and general merchandise sales
c. Car washes
d. Friends and parents sponsorships
e. Program advertising sales
f. Show performances
g. AquaThon
h. Other activities

2. Swim session registration fees as determined by the Board.

B. Funds raised from activities belong exclusively to the Corporation.

C. Balances of monies unspent at the end of one year shall be carried over to the beginning of the next swim year.

D. Budgeted expenditures are guidelines that may be changed by a majority vote of the Board members present at a Board meeting.

E. The Corporation’s funds shall be controlled by the Treasurer who shall prepare monthly reports to the Board. Financial records shall be audited prior to installation of each new Treasurer.

F. Indemnification of individual Board members shall be at their discretion and paid by each individual member.

ARTICLE X - CHANGES TO BY-LAWS

A. Proposed changes shall be approved by a majority vote of the Board.

B. Following approval by the Board, the proposed changes must be approved by a majority of the General Membership.

ARTICLE XI – ELECTIONS

A. The General Membership shall hold election of Board members in September at the season’s annual spirit/awards presentation ceremony.

B. When more than one person is running for office, the vote shall be by secret ballot. If only one person is running for office, a voice vote may be used.

C. Only parents and guardians of swimmers and Board members are eligible to vote. No proxy voting shall be permitted.

D. During September, the Board shall serve as a nominating committee to accept nominations and/or seek candidates for the elective positions. Nominations will close prior to the season’s annual presentation ceremony.

ARTICLE XII – DISSOLUTION

A. Upon dissolution of the Corporation, all assets shall be donated as directed by a vote of the Board after payment of all existing liabilities.

ARTICLE XIII – CONSENT OF DIRECTORS ADOPTING BY-LAWS

Pursuant to the vote of the Board of Directors of the Davis AquaStarz Synchronized Swimming Team, a California nonprofit corporation, the foregoing by-laws, consisting of six pages, were adopted as the By-laws of this corporation.

Dated: October 14, 2007

Natalie Peauroi, President

Jeni Veale, Board Member